City of Peoria - File #: 12-512

• File #: 12-512
• Version: 1
• Name: Contracts for 2017 Vacant Lot Mowing Program
• Type: Contract
• Status: Approved
• File created: 3/2/2017
• In control: City Council
• On agenda: 3/14/2017
• Final action: 3/14/2017
• Title: Communication from City Manager and Director of Public Works with a Request to APPROVE the RFP PROCESS for the 2017 City of Peoria and Peoria County Trustee VACANT LOT MOWING PROGRAM and Enter into CONTRACTS, in the Total Amount of $358,370.00, as follows: A. WINEINGER AND SONS, in the Amount of $60,075.00, plus an Additional 10% for Contingencies; B. STEVE WALTON CONSTRUCTION, in the Amount of $58,806.00, plus an Additional 10% for Contingencies; C. P-TOWN CAR CLUB, in the Amount of $102,060.00, plus an Additional 10% for Contingencies; D. EAST BLUFF NHS, in the Amount of $74,700.00, plus an Additional 10% for Contingencies; E. HULSE LANDSCAPING, in the Amount of $21,600.00, plus an Additional 10% for Contingencies; and F. HEARN'S LANDSCAPING, in the Amount of $8,550.00, plus an Additional 10% for Contingencies.
• Indexes: Goal 1 - Financially Sound City , Goal 2 - Safe Peoria, Goal 3 - Beautiful Peoria, Grow employers and jobs., Reinvest in neighborhoods, Support sustainability

Date	Ver.	Action By	Action	Result
3/14/2017	1	City Council	approved	Pass

ACTION REQUESTED:
Title
Communication from City Manager and Director of Public Works with a Request to APPROVE the RFP PROCESS for the 2017 City of Peoria and Peoria County Trustee VACANT LOT MOWING PROGRAM and Enter into CONTRACTS, in the Total Amount of $358,370.00, as follows:

A. WINEINGER AND SONS, in the Amount of $60,075.00, plus an Additional 10% for Contingencies;

B. STEVE WALTON CONSTRUCTION, in the Amount of $58,806.00, plus an Additional 10% for Contingencies;

C. P-TOWN CAR CLUB, in the Amount of $102,060.00, plus an Additional 10% for Contingencies;

D. EAST BLUFF NHS, in the Amount of $74,700.00, plus an Additional 10% for Contingencies;

E. HULSE LANDSCAPING, in the Amount of $21,600.00, plus an Additional 10% for Contingencies; and

F. HEARN'S LANDSCAPING, in the Amount of $8,550.00, plus an Additional 10% for Contingencies.

Body
BACKGROUND: The city-maintained vacant lots which are the subject of this communication are owned by either the City of Peoria or the Peoria County Trustee. The Peoria County Trustee acquires properties through the tax deed process. The Trustee holds these properties on behalf of all taxing bodies until they are sold at auction. If the properties are not sold at auction, they remain in the possession of the Trustee indefinitely. However, the Trustee does not maintain these properties. The responsibility to maintain properties within the corporate limits of Peoria falls to the City of Peoria.

A Request for Proposals (RFP) was created by Public Works staff for the mowing of these vacant lots. An RFP format was used so that the City could get the best combination of price and businesses qualified to complete the work per city specifications. From past practice, Staff determined that most of these mowing operations are too small to complete the entire mowing contract and still service their regular customers. Therefore, in order to allow smaller contractors to bid and get the best prices, this mowing contract ...