File #: 17-077    Version: 1 Name: Purchases of Pavement Marking Materials
Type: Purchase Status: Approved
File created: 3/2/2017 In control: City Council
On agenda: 3/14/2017 Final action: 3/14/2017
Title: Communication from the City Manager and Director of Public Works with a Request for the Following: A. APPROVE a SOLE SOURCE PURCHASE of Pavement Marking Material (Modified Urethane Paint), in the Amount of $313,472.00, from ENNIS PAINT COMPANY, Utilizing the State of Minnesota's Department of Transportation Joint Purchasing Contract; and B. APPROVE the PURCHASE of Type B Highway Pavement Marking Glass Beads from POTTERS INDUSTRIES LLC, in the Amount of $42,000.00, Utilizing the State of Illinois' Joint Purchasing Contract, and C. APPROVE the SOLE SOURCE PURCHASE of Type 4 Pavement Marking Glass Beads from POTTERS INDUSTRIES LLC, in the Total Amount of $53,000.00, and D. ADOPT an ORDINANCE AMENDING the CITY OF PEORIA 2017 ANNUAL BUDGET Relating to the GENERAL FUND to Recognize the INCREASE in ADDITIONAL PAVEMENT MARKING SUPPLIES that will be REIMBURSED by the COUNTY OF PEORIA in the Amount of $95,000.
Indexes: Goal 1 - Financially Sound City , Have an efficient government., Invest in our infrastructure and transportation
Attachments: 1. ORD NO 17,449, 2. PW Project Delivery Plan, 3. Pavement Markings Map, 4. 2017 ORD 5 - Pavement Marking Materials
ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request for the Following:

A. APPROVE a SOLE SOURCE PURCHASE of Pavement Marking Material (Modified Urethane Paint), in the Amount of $313,472.00, from ENNIS PAINT COMPANY, Utilizing the State of Minnesota's Department of Transportation Joint Purchasing Contract; and

B. APPROVE the PURCHASE of Type B Highway Pavement Marking Glass Beads from POTTERS INDUSTRIES LLC, in the Amount of $42,000.00, Utilizing the State of Illinois' Joint Purchasing Contract, and

C. APPROVE the SOLE SOURCE PURCHASE of Type 4 Pavement Marking Glass Beads from POTTERS INDUSTRIES LLC, in the Total Amount of $53,000.00, and

D. ADOPT an ORDINANCE AMENDING the CITY OF PEORIA 2017 ANNUAL BUDGET Relating to the GENERAL FUND to Recognize the INCREASE in ADDITIONAL PAVEMENT MARKING SUPPLIES that will be REIMBURSED by the COUNTY OF PEORIA in the Amount of $95,000.

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BACKGROUND: The Traffic Division of the Public Works Department is responsible for traffic pavement marking throughout the city of Peoria.

A) In recent years, the City purchased a plural component modified urethane vehicle to provide high quality, long lasting pavement markings. The material purchase which is the subject of this Communication is for white and yellow plural component urethane paint to be used in that vehicle. This purchase will utilize the State of Minnesota's Department of Transportation Joint Purchasing Contract (Contract #119386, Expiration 12/31/18) since the State of Illinois does not have a contract in place for this product. Utilizing joint purchasing contracts allows staff to forego the procurement process, which saves time, since the other jurisdictions have already done it.

B) The highway pavement marking glass beads being purchased provide the required reflectivity standard for pavement markings. The beads are used in conjunction with the plural component modified urethane system to produce a...

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