File #: 20-034    Version: 1 Name: Sheridan Reconstruction 2020
Type: Contract Status: Approved
File created: 1/8/2020 In control: City Council
On agenda: 2/11/2020 Final action: 2/11/2020
Title: Communication from the City Manager and Director of Public Works with a Request for the Following: A. ACCEPT the LOW BID of ILLINOIS CIVIL CONTRACTORS INC. and Award a Construction CONTRACT from the Base Bid of $3,938,811.03 with an Additional Authorization of $179,789.90 (4.56% Contingency), for a Total Award Amount of $4,118,600.93, for the SHERIDAN ROAD RECONSTRUCTION PROJECT (W. Eleanor Place to W. Richmond Avenue). B. APPROVE the STATE MOTOR FUEL TAX RESOLUTION SUPPLEMENT NO. 1, in the Amount of $263,942.40, for Construction Services for the SHERIDAN ROAD RECONSTRUCTION PROJECT (W. Eleanor Place to W. Richmond Avenue). C. APPROVE an AGREEMENT with ILLINOIS AMERICAN WATER COMPANY for Reimbursement to the City of Peoria, in an Amount Not-to-Exceed $231,283.53, for Certain WATER MAIN REPLACEMENT Work Being Performed by the City's Contractor for Improvements to the SHERIDAN ROAD RECONSTRUCTION PROJECT (W. Eleanor Place to W. Richmond Avenue). (Council District 2)
Attachments: 1. AGMT NO. 20-034-A ICCI, 2. AGMT NO. 20-034 IAWC-City of Peoria Agrt for Sheridan 2020, 3. AGMT NO 20-034-C Illinois American Water, 4. RES NO 20-034-B MFT Sheridan Rd Improvement, 5. Sheridan Road Reconstruction Map 2020, 6. IAWC-City of Peoria Reimbursement Agreement_Sheridan Road WMR, 7. IDOT Supplemental Resolution for Improvement - Sheridan Rd
ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request for the Following:

A. ACCEPT the LOW BID of ILLINOIS CIVIL CONTRACTORS INC. and Award a Construction CONTRACT from the Base Bid of $3,938,811.03 with an Additional Authorization of $179,789.90 (4.56% Contingency), for a Total Award Amount of $4,118,600.93, for the SHERIDAN ROAD RECONSTRUCTION PROJECT (W. Eleanor Place to W. Richmond Avenue).

B. APPROVE the STATE MOTOR FUEL TAX RESOLUTION SUPPLEMENT NO. 1, in the Amount of $263,942.40, for Construction Services for the SHERIDAN ROAD RECONSTRUCTION PROJECT (W. Eleanor Place to W. Richmond Avenue).

C. APPROVE an AGREEMENT with ILLINOIS AMERICAN WATER COMPANY for Reimbursement to the City of Peoria, in an Amount Not-to-Exceed $231,283.53, for Certain WATER MAIN REPLACEMENT Work Being Performed by the City's Contractor for Improvements to the SHERIDAN ROAD RECONSTRUCTION PROJECT (W. Eleanor Place to W. Richmond Avenue). (Council District 2)

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BACKGROUND:
The City of Peoria completed reconstruction of Sheridan Road, from North of McClure Avenue to Eleanor Place in 2017. The City also reconstructed the culvert bridge under Sheridan Road, south of Richmond Avenue in 2017. The remaining three block-long section between these two improvements was placed into the 2020 CIP for reconstruction.

City Council passed a State Motor Fuel Tax Resolution for $2,150,000 (Item #19-380) on December 10, 2019. Staff recommends approving a supplemental resolution to make this project whole. These new funds are preexisting funds left over from the previous Sheridan Road Reconstruction project.

Illinois American Water Company (IAWC) has agreed to fund their water main construction through this contract. The value they agree to is for the base bid of water-related items, $231,283.53. IAWC will further agree to pay for any costs that may arise related to their water infrastructure items. An agreement is attached.

The...

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