File #: 16-021    Version: 1 Name: Change Order #4 - Drainage Contract with JC Dillon
Type: Contract Status: Approved
File created: 1/5/2016 In control: City Council
On agenda: 1/26/2016 Final action: 1/26/2016
Title: Communication from the City Manager and Director of Public Works with a Request to Authorize Change Order #4 for a One-Year Extension of the 2014 ANNUAL DRAINAGE REPAIR CONTRACT with J.C. DILLON, INC. to December 31, 2016, and to Authorize the City Manager to Execute the Change Order for a Total Budget Amount of $640,000.00. (Amends 13-502; Also Refer to 14-388-A, and 14-474) [All Council Districts]
Indexes: Goal 1 - Financially Sound City , Goal 3 - Beautiful Peoria, Have an efficient government., Invest in our infrastructure and transportation, Reinvest in neighborhoods
Attachments: 1. AGMT NO 16-021 JC Dillon, 2. Change Order No 4_Annual Repair
ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to Authorize Change Order #4 for a One-Year Extension of the 2014 ANNUAL DRAINAGE REPAIR CONTRACT with J.C. DILLON, INC. to December 31, 2016, and to Authorize the City Manager to Execute the Change Order for a Total Budget Amount of $640,000.00. (Amends 13-502; Also Refer to 14-388-A, and 14-474) [All Council Districts]

Body
BACKGROUND: The City has awarded an Annual Drainage Repair Contract since 2010. This annual contract has eliminated the delays experienced waiting for the designing, bidding, letting and Council approval of individual contracts for each repair project. The repairs are designed "in the field" and paid based on a time and materials bid. This approach allows the Public Works Department to continue to be responsive to residents with drainage concerns caused by failing city-owned storm sewer infrastructure. The 2014 time and materials contract allowed Public Works to complete 21 storm sewer repair projects. The contract was approved by Council on December 10, 2013 under Item #13-502. On September 23, 2014 under Item #14-388-A, Council approved Change Order #1 in the amount of $200,000 to address high severity projects such as 6400 North Devonshire Drive and 7335 North Manning Drive. On December 10, 2014 under item 14-474, Council approved Change Order #2 in the amount of $500,000 to continue the Annual Repair Contract in 2015. Change Order #3 was processed on January 5, 2016 to extend the 2014 contract times.

J.C. Dillon has been the low bidder for this contract since 2010. The 2014 contract allowed for up to two additional one-year contract extensions. The original unit prices bid shall remain in effect for the contract extensions. Any equipment or material costs that have increased 25% or more from the time of the original 2014 bid will be evaluated for an increase on a case by case basis. The contract change is germane to ...

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