ACTION REQUESTED:
Title
Communication from the City Manager and Community Development Director with a Request for the Following:
A. APPROVE a CONTRACT with BURNSIDE BROTHERS for the 2022 WEED AND LITTER CONTRACT; and
B. APPROVE a CONTRACT with JIMAX LANDSCAPING for the 2022 WEED AND LITTER CONTRACT.
Body
BACKGROUND: The Community Development Department is responsible for ensuring private property is maintained (grass, weeds, debris, litter, etc.) at a level determined by the City Council. If a property owner fails to maintain the property, the City hires a private contractor to complete the work at the expense of the owner. This contract is challenging for most small landscaping companies, as heavy-duty equipment for mowing difficult lots and removing heavy debris is often needed and removing debris or cutting grass on private property can lead to contentious incidents.
During the pre-bid meeting, emphasis was put on the quality of work being performed. As part of this contract, scrub trees will be eliminated from fence lines, litter will be cleaned up before mowing, and lots will be cleared to the alley line.
In 2021, the Community Development Department issued about 7,000 work orders on private property. The cost of work orders performed is the responsibility of the private property owner. The owner is billed for the cost of the work order plus an administrative fee. Unpaid invoices are placed as liens on the property and attached to the property tax bill the following year.
Three (3) complete proposals were received. The proposals were evaluated based on approach, experience, price, qualifications, and MBE/WBE participation. The proposals were scored by four staff members and the scoring totals are below.
Vendor
MAX SCORE
Jimax Corp
Steve Walton Construction
Burnside Brothers
Total
400
271
219
286
Burnside Brothers and Jimax Landscaping has been a contractor for multiple years with the Department. In the RFP and at the pre-bid meeting,...
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