ACTION REQUESTED:
Title
Communication from the City Manager and Finance Director/Comptoller with a Request to APPROVE Three-Year (3) CONTRACTS with HERR PETROLEUM OIL for Large Loads (Tanker) and AG-LAND FS for Small Loads (Transport).
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BACKGROUND: The City of Peoria and County of Peoria currently participate in a joint contract for the purchases of fuel services. The City solicited bids for delivery of unleaded and diesel fuel to various City and County locations and received bids from 4 vendors. Analysis showed Herr Petroleum provided the best price for large loads (Tanker) and Agland FS for the small loads (Transport). See Attached Sheet.
FINANCIAL IMPACT: Funding for the purchase of fuel is provided in Public Works (Fleet) account number 1013024-504104 and Fire Department Account's 101-2233-504104 and 1012233-504106.
NEIGHBORHOOD CONCERNS: None
IMPACT IF APPROVED: Minimal savings for each order, but substantial time saving for City staff, eliminating the need to call numerous wholesale vendors.
IMPACT IF DENIED: The City could purchase on the spot market by calling numerous vendors or rebid the contract. If either of these options are chosen, due to the increase in fuel prices, we should expect to pay a much higher delivery fee.
ALTERNATIVES: Rebid the contract or buy off the spot market.
EEO CERTIFICATION NUMBER: Ag-Land FS - 03160-230331 Herr Petroleum 02038-230331
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City
2. Choose an item.
3. Choose an item.
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Have an efficient government.
2. Choose an item.
3. Choose an item.
DEPARTMENT: Finance