File #: 16-301    Version: Name: Contract Extension - The Cleaning Source
Type: Agreement Status: Approved
File created: 8/25/2016 In control: City Council
On agenda: 9/27/2016 Final action: 9/27/2016
Title: Communication from the City Manager and Director of Public Works with a Request to Approve the Following: A. One (1) Year CONTRACT Extension with THE CLEANING SOURCE to September 30, 2017, for the Amount of $321,107.04, for Janitorial Cleaning of City Buildings; and, B. One (1) Year CONTRACT with LINDSAY'S DEPENDABLE CLEANING to September 30, 2017, in the Amount of $60,867.20.
Indexes: Goal 1 - Financially Sound City , Goal 2 - Safe Peoria, Grow employers and jobs., Have an efficient government., Invest in our infrastructure and transportation, Keep taxes and fees competitive
Attachments: 1. AGMT NO 16-301-A Cleaning Source, 2. AGMT NO 16-301-B Lindsay's Dependable Cleaning Service
ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to Approve the Following:

A. One (1) Year CONTRACT Extension with THE CLEANING SOURCE to September 30, 2017, for the Amount of $321,107.04, for Janitorial Cleaning of City Buildings; and,

B. One (1) Year CONTRACT with LINDSAY'S DEPENDABLE CLEANING to September 30, 2017, in the Amount of $60,867.20.

Body
BACKGROUND: The City Council deferred this request for contract approval on September 13, 2016, with a request for Staff to increase the contract percentage beyond 10% for the minority-owned business contract. Therefore, Staff has added the Gateway Building's services to Lindsey's building worklist (Fire Central, Fire Training and Office of Emergency Management) for an annual cost not to exceed $28,800.20. This work is event-generated, and may not be daily. The Gateway Building cleaning was performed by a female Park District employee, who will be laid off. The annual savings for the City to have Lindsey's Cleaning take over this work will be $38,199.80. The difference includes park district labor burden costs. The current agreement between the City of Peoria and the Peoria Park District will expire on December 31, 2016. The contract for the Gateway Building will be effective on January 1, 2017.

The City of Peoria routinely contracts services for the buildings owned by the City of Peoria. The Cleaning Source has been one of our cleaning contractors for the past ten (10) years. In 2011, they were asked to initiate a mentoring program with a minority-owned business to provide 10% of the services in the city's janitorial contract. The Cleaning Source implemented the program and has worked with Lindsay's Dependable Cleaning over the past six (6) years to clean Fire Central Station, the Office of Emergency Management (OEM), and the Fire Training Administration Building.

Staff is recommending the extension of the contract with The Cleaning So...

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