ACTION REQUESTED:
Title
Communication from the City Manager and the Fire Chief with a Request to APPROVE the PURCHASE of a Report Management System from the LOW BID of EMERGENCY REPORTING / ESO for Software, in the Amount of $102,856.50, from the FEMA Assistance to Firefighter Grant (AFG), and to PURCHASE the Hardware from Rugged Depot Company, in the Amount of $182,362.87, and IT360, in the Amount of $48,630.15, for a Total Amount of $333,849.52
Body
BACKGROUND: The City of Peoria received a Federal Emergency Management Agency (FEMA) Assistance to Firefighters Grant (AFG) in the amount of $333,500 for the purchase of a Report Management System.
The Purchasing Division issued seven (7) bid requests for the software and received four (4) responses:
Emergency Reporting/ESO $102,856.50
ImageTrend Technology $131,065.00
FDM/Safety Pad $217,072.00
Firehouse Software $218,243.00
Emergency Reporting/ESO software met all of the criteria set forth by the Peoria Fire Department Technology Committee and is in compliance with the National Incident Reporting System (NIMS) and the National Emergency Medical Services Information System. The other three (3) bids did not meet the Peoria Fire Department Technology Committee criteria.
The purchase of the hardware from Rugged Depot Company is utilizing the Federal Government General Services Administration (GSA) contract pricing.
The Purchasing Division issued seven (7) bid requests for the hardware and received two (2) responses:
IT360 $48,630.00
Bradfields $116,672.00
The City of Peoria Fire Department currently does not have computers in their fire vehicles, therefore no means of accessing data at emergency scenes. Hazardous materials responses are particularly dependent upon fast, accurate information and the Fire Department currently uses a library of reference books to obtain this needed information. With the current system, all necessary reports are hand written and brought...
Click here for full text