ACTION REQUESTED:
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Communication from the City Manager and Director of Public Works with a Request to Approve Amendment #1 to MASTER PROFESSIONAL SERVICES AGREEMENT #12-171 with AUSTIN ENGINEERING COMPANY, INC. for a One-Year Extension to December 31, 2015, for Engineering Services for the City of Peoria on Various Projects. (Amends 12-171) [ALL COUNCIL DISTRICTS]
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BACKGROUND: City Council approved the selection process and results for the various engineering consultant contracts on March 13, 2012 (Item No.12-082). Subsequently, on April 24, 2012 under Item #12-171, Staff negotiated a three-year Master Services Agreement with Austin Engineering Company, Inc. (Austin) for Engineering Services not to exceed $90,000. To-date, Work Orders issued with Austin Staff have not met their $90,000 NTE fee.
In 2014, Staff negotiated with the consultants under Master Services Agreements to extend the contracts one additional year, providing the consultant agreed to use the original 2012 rates. Attached is the Agreement Amendment, which includes a provision to use 2012 hourly rates for the 2015 work.
As each project is ready to proceed, staff will negotiate a Work Order that will be signed by the Director of Public Works per the Master Agreement. This will allow staff the flexibility to use firms to work on projects within the parameters of the project descriptions and project budgets as adopted in the FY 2015 Community Investment Plan, and up to the limits of the amended Master Agreement. If any additional funding is needed before December 31, 2015 then an amendment to the Master Agreement will be brought back to Council for consideration.
FINANCIAL IMPACT: Austin Engineering has agreed to use their lower 2012 rates in Year 2015 to secure the extended one-year Master Agreement. The 2012 Master Agreement had a 3% cost escalator for 2013 and 2014. By reverting to the 2012 rates, the City will see the hourly rates reduced 6.09%. The funding for t...
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