City of Peoria - File #: 20-086

• File #: 20-086
• Version: 1
• Name: County Trustee and Vacant Lot Mowing Program
• Type: Contract
• Status: Approved
• File created: 3/4/2020
• In control: City Council
• On agenda: 4/21/2020
• Final action: 4/21/2020
• Title: Communication from the City Manager and Director of Public Works with a Request to APPROVE CONTRACTS for the 2020 CITY OF PEORIA AND PEORIA COUNTY TRUSTEE AND VACANT LOT MOWING PROGRAM (Bid #10-20) (All Council Districts) and Award the Contracts, in the Total Amount not to Exceed $257,492.25, as Follows: A. D&D Homecare Solutions, in the Amount not to Exceed $19,112.25; B. JIMAX, in the Amount not to Exceed $20,671.50; C. P-Town Car Club, in the Amount not to Exceed $36,976.50; D. Walton Service, Inc., in the Amount not to Exceed $31,363.50; E. Carmody Lawn Services, in the Amount not to Exceed $49,614.00; F. Hulse Lawn Care, in the Amount not to Exceed $18,183.75; G. Law'n Order, in the Amount not to Exceed $67,939.75; and H. Hearn's Landscaping, in the Amount not to Exceed $13,632.00.

Date	Ver.	Action By	Action	Result
4/21/2020	1	City Council	approved	Pass
4/14/2020	1	City Council	approved	Pass

ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to APPROVE CONTRACTS for the 2020 CITY OF PEORIA AND PEORIA COUNTY TRUSTEE AND VACANT LOT MOWING PROGRAM (Bid #10-20) (All Council Districts) and Award the Contracts, in the Total Amount not to Exceed $257,492.25, as Follows:

A. D&D Homecare Solutions, in the Amount not to Exceed $19,112.25;

B. JIMAX, in the Amount not to Exceed $20,671.50;

C. P-Town Car Club, in the Amount not to Exceed $36,976.50;

D. Walton Service, Inc., in the Amount not to Exceed $31,363.50;

E. Carmody Lawn Services, in the Amount not to Exceed $49,614.00;

F. Hulse Lawn Care, in the Amount not to Exceed $18,183.75;

G. Law'n Order, in the Amount not to Exceed $67,939.75; and

H. Hearn's Landscaping, in the Amount not to Exceed $13,632.00.

Body
BACKGROUND:

Note: The following represents reductions of previous service levels, resultant of the effects of COVID-19 on Department operational capabilities and its associated budget.

The City-maintained vacant lots are owned by either the City of Peoria or the Peoria County Trustee. The Peoria County Trustee acquires properties through the tax deed process and holds these properties on behalf of all taxing bodies until they are sold at auction. If the properties are not sold, they remain in the Trustee's possession; however, the Trustee does not currently maintain these properties. The responsibility to maintain properties within the corporate limits of Peoria falls to City staff.

A Request for Proposals (RFP) was created in 2020 by Public Works staff for the mowing of these vacant lots. An RFP format was used so the City could get the best combination of price and businesses qualified to complete the work per City specifications. From past practice, City staff determined most of these mowing operations are too small to complete the City's entire mowing contract and still service their regular customers; therefore, in order to allow...