ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to Approve the Following CONTRACTS with A CUT ABOVE TREE SERVICE and JIMAX LANDSCAPING for TREE AND STUMP REMOVAL AND TREE TRIMMING BID 01-14 in the Following Categories:
A. Tree Removal by Service Route with A CUT ABOVE TREE SERVICE, not to exceed $37,760.00;
B. Tree Removal by Size with A CUT ABOVE TREE SERVICE, not to exceed $50,000.00;
C. Tree and Brush Trimming by Hourly Rates with A CUT ABOVE TREE SERVICE, not to exceed $50,000.00;
D. Emergency Tree and Brush Trimming by Hourly Rates with JIMAX LANDSCAPING, not to exceed $20,000.00;
E. Stump Removal with A CUT ABOVE TREE SERVICE, not to exceed $20,000.00.
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BACKGROUND: The Purchasing Division solicited 28 bid requests to remove trees, brush and stumps on the public rights of way. On January 29, 2014 seven bids were received and opened. The bid tabulation is attached.
In order to meet the City's goal of competitive prices and prompt service, the bids were broken down into five categories. The categories are summarized below:
1. TREE REMOVAL BY SERVICE ROUTE: This category is to remove dead or hazardous trees. The 83 trees on this list have been identified as the highest risk. The list is arranged by Service Route so that the contractor can arrange his work efficiently. Stump removal and restoration is included. As more dead or hazardous trees are identified by Public Works staff, another bid package will be released later this year.
2. TREE REMOVAL BY SIZE: This category is to remove trees and stumps that come to the attention of City Staff by personal survey or citizen identification. These trees will be removed in a timely manner without having to wait for another Tree Removal by Service Route bid process.
3. TREE REMOVAL AND BRUSH TRIMMING BY HOURLY RATES: This category is to prune trees and remove tree limbs and brush that obstruct traffic control devices...
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