ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to:
A. Approve CHANGE ORDER #1 for an Increase in the Amount by $200,000.00 to the ANNUAL STORM SEWER REPAIR CONTRACT With J.C. DILLON, INC. (Amends 13-502); and
B. Authorize the REPROGRAMMING of $200,000.00 from the DRAINAGE ASSISTANCE PROGRAM (D13000) to the ANNUAL REPAIR PROGRAM (S14001).
Body
BACKGROUND: In dry weather years, the request for Private Drainage Assistance Program funds are less than the funding level. This fund has an accumulation of unspent funding. Moving these funds will not impact the 2014 projects. As of September 10, 2014, $159,966.75 of the $200,000 funds have been reserved for private property projects. The program is a first come, first served program. Once the funds for the year have been allocated, the program ends.
The City-owned storm water infrastructure system is aging. The last few years have been rainy and the winters intense; consequently, the system is negatively impacted. City staff completes projects in the right-of-way with in-house crews, if possible. For larger projects or projects that are not in the right-of-way, an outside contractor is hired through the Annual Repair Contract. J.C. Dillon is currently under contract for this program. The City Council approved a not to exceed contract, which has almost been completed and the funds allocated. As the funds have been used, a couple of projects that need to be completed immediately have been identified: 6400 North Devonshire Drive-a sink hole that is putting a garage in jeopardy, and 7335 North Manning Drive-a sink hole that is putting a private sidewalk and garage in jeopardy. (See attached pictures.)
The annual repair program works on a severity basis. When a new project comes in, it is compared to the other projects on the list and ranked based on severity. The high severity projects are completed first. In addition to the two noted projects ...
Click here for full text