ACTION REQUESTED:
Title
Communication from the City Manager and the Community Development Director with a Request to Approve a TWO-YEAR CONTRACT and TWO ONE-YEAR EXTENSIONS with JAF CONSTRUCTION to provide BOARD UP SERVICES.
Body
BACKGROUND: Distressed, damaged, and vacant properties are boarded up to protect against further destruction by the elements, provide security, and enhance public safety. Bids were solicited for a two-year contract with the option of two additional one-year extensions. The contract will commence on September 1, 2014 and terminate on August 30, 2016.
The Purchasing Division issued nineteen (19) requests for bids and received two (2) bid responses. Proposals were scored by three reviewers using the following criteria:
1. Approach to Project (40 points)
2. Previous Experience (15 points)
3. Minority Business Enterprise/Women Enterprise Participation (5 points)
4. Cost (40 points)
JAF Construction SERVPRO
Reviewer 1 95 85
Reviewer 2 100 75
Reviewer 3 100 60
TOTAL 295 220
JAF Construction submitted the following lowest bid proposal:
Window, Door, and Other Openings $2.50/square foot
Door Opening Hinged with Hasp and Lock (one per structure) $70.00/square foot
FINANCIAL IMPACT: This contract will give the City of Peoria the ability to board up properties in a cost-effective manner by accepting the lowest proposal. Costs are potentially recovered through billing the property owner.
NEIGHBORHOOD CONCERNS: Unsecured properties deteriorate neighborhoods and threaten public safety.
IMPACT IF APPROVED: Boarding up unsafe and deteriorating properties will help to stabilize neighborhoods and improve public safety.
IMPACT IF DENIED: Neighborhoods will be blighted with unsecured and unsafe properties.
ALTERNATIVES: NA
EEO CERTIFICATION NUMBER: 00896-150930
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