File #: 14-474    Version: 1 Name: Chg Ord #2 w JC Dillon for 2014 Anl Drainage Contract
Type: Contract Status: Approved
File created: 11/5/2014 In control: City Council
On agenda: 12/9/2014 Final action: 12/9/2014
Title: Communication from the City Manager and Director of Public Works with a Request to Authorize Change Order #2 for a One-Year Extension to the 2014 ANNUAL DRAINAGE REPAIR CONTRACT with J.C. DILLON, INC. and to Authorize the City Manager to Execute the Change Order for the Total Budget Amount of $500,000. (Amends 13-502; Also Refer to 14-388-A) [ALL COUNCIL DISTRICTS]
Indexes: Goal 1 - Financially Sound City , Goal 3 - Beautiful Peoria, Have an efficient government., Invest in our infrastructure and transportation, Reinvest in neighborhoods
Attachments: 1. Change Order No 2_Annual Repair revised, 2. AGREEMENT NO. 14-474.pdf
ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to Authorize Change Order #2 for a One-Year Extension to the 2014 ANNUAL DRAINAGE REPAIR CONTRACT with J.C. DILLON, INC. and to Authorize the City Manager to Execute the Change Order for the Total Budget Amount of $500,000. (Amends 13-502; Also Refer to 14-388-A) [ALL COUNCIL DISTRICTS]

Body
BACKGROUND: The City has awarded an Annual Drainage Repair Contract since 2010. This annual contract has eliminated the delays experienced waiting for the designing, bidding, letting and Council approval of individual contracts for each repair project. The repairs are designed "in the field" and paid based on the time and materials bid. This approach allows the Public Works Department to continue to be responsive to residents with drainage concerns caused by failing city-owned storm sewer infrastructure. The 2014 time and materials contract allowed Public Works to complete 21 storm sewer repair projects. The contract was approved by Council on December 10, 2013 under Item #13-502. On September 23, 2014 under Item #14-388-A, Council approved Change Order #1 in the amount of $200,000 to address high severity projects at 6400 North Devonshire Drive and 7335 North Manning Drive.

J.C. Dillon has been the low bidder for this contract in since 2010. The 2014 contract allowed for up to two additional one-year contract extensions. The original unit prices bid shall remain in effect for the contract extensions. Any equipment or material costs that have increased 25% or more from the time of the original 2014 bid will be evaluated for an increase on a case by case basis. The contract change is germane to the original contract as signed.

J.C. Dillon, Inc. is a local business, and has successfully and satisfactorily performed this contract work for the City.

The Good Faith Efforts documentation submitted by J.C. Dillon, Inc. in 2014 was reviewed and approved ...

Click here for full text