ACTION REQUESTED:
Title
Communication from the City Manager and Public Works Director with Supplemental Information to the Request to Approve the Following:
A. MASTER PROFESSIONAL SERVICES AGREEMENT with TERRA ENGINEERING, LTD., to Provide LAND ACQUISITION SERVICES to the City of Peoria on Various Projects; and
B. RESOLUTION Authorizing the CITY MANAGER to Execute the CONSTRUCTION ENGINEERING SERVICES AGREEMENT with the Illinois Department of Transportation for the Use of MOTOR FUEL TAX FUNDS.
Body
BACKGROUND:
The initial Council Item #14-113 was deferred until April 22, 2014 to address a Council request of additional information pertaining to the ROW Acquisition Services on the University Street Project.
City staff recommends establishing a Master Services Agreement with Terra Engineering, Ltd. as the City's preferred vendor for delivering Right-of-Way Acquisition services for multiple projects over a three-year period. The individual Work Orders, on a per-project basis, will be funded from the projects, e.g., University Street ROW acquisition will be accounted for under the funding sources involved with the University Street project. With respect to ROW acquisition services being required, several other projects are unknown at this time. It is for the unknown Right-of-Way acquisition projects that staff recommends a Master Services Agreement with a preferred vendor.
Staff went through a selection process on March 5th, 2014 to review proposals by four firms to provide ROW Acquisition Services for the City. The selection process was fully comprehensive by examining ROW Acquisition Services from single parcels to many parcels per project, complexity of parcel appraisal, and general hourly rates for potential Court visits.
Negotiators and Appraisers for Public projects must be IDOT-certified per State Statute 225 ILCS 458/ Sec.5-51. This statute mandates that a State Certified Appraiser is needed on a project involving ROW apprais...
Click here for full text