ACTION REQUESTED:
Title
Communication from the City Manager and the Chief Information Officer Requesting Approval to PURCHASE 100 Dell Personal Computers from DELL INCORPORATED, in the Amount of $59,699.00, as Part of the Information Technology Refreshment Plan
Body
BACKGROUND: As part of the annual technology Community Investment Plan, the technology refreshment program replaces approximately 1/3 of the City's desktop computers. The purchase of 100 personal computers ($569.99/each) will replace equipment purchased in 2009 and prior.
The computers that are being replaced are out of warranty and some of the higher-end software applications will not run on these older computers. The computers will be distributed throughout the various City departments and will replace the outdated equipment, based on user requirements.
Twenty (20) bids were solicited and (16) responded. DELL was the lowest qualified bidder.
Bidder
Bid Amount
Dell Incorporated
$59,699.00
Computers on the Move
$62,712.00
JPK Micro Supply
$63,000.00
Novanis
$64,200.00
PTC Select
$64,282.00
CDWG
$68,000.00
SHI
$68,100.00
Computer Upgrade King
$69,600.00
Savvy
$70,500.00
CIAN
$73,681.00
Netrix LLC
$74,386.00
SDF Professional
$74,500.00
Heart Technologies
$89,603.00
B and H Photo
$92,300.00
Harpy IT Solutions
$127,435.00
Howard Technology
$139,200.00
FINANCIAL IMPACT: Funds are available in the CIP Budget, Account #401-8401-551.53-04 Project CB1451
NEIGHBORHOOD CONCERNS: N/A
IMPACT IF APPROVED: Continued technology refreshment will keep the City's personal computer level at the minimum standards allowing further efficiencies and continued service
IMPACT IF DENIED: Technology refreshment will not be possible. Equipment is out of warranty and will not operate all software required.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: Dell EEO Number 00319-120930(currently being renewed)
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