File #: 15-112    Version: 1 Name: 2015 Mowing Bids Public Owned vacant lots
Type: Contract Status: Agenda Ready
File created: 3/30/2015 In control: City Council
On agenda: 4/14/2015 Final action:
Title: Communication from the City Manager and the Director of Public Works with a Request to Approve CONTRACTS with HULSE LAWNCARE, in the Amount of $25,000.00, and WINEINGER AND SONS, in the Amount of $60,000.00, for the 2015 MOWING of CITY-MAINTAINED VACANT LOTS.
Indexes: Goal 1 - Financially Sound City , Goal 3 - Beautiful Peoria, Have an efficient government., Keep taxes and fees competitive, Reinvest in neighborhoods, Support sustainability
Attachments: 1. Proposal Rating Sheet
ACTION REQUESTED:
Title
Communication from the City Manager and the Director of Public Works with a Request to Approve CONTRACTS with HULSE LAWNCARE, in the Amount of $25,000.00, and WINEINGER AND SONS, in the Amount of $60,000.00, for the 2015 MOWING of CITY-MAINTAINED VACANT LOTS.

Body
BACKGROUND:
The city-maintained vacant lots which are the subject of this communication are owned by either the City of Peoria or the Peoria County Trustee. The Peoria County Trustee acquires properties through the tax deed process. The Trustee holds these properties on behalf of all taxing bodies until they are sold at auction. If the properties are not sold at auction, they remain in the possession of the Peoria County Trustee indefinitely. However, the Trustee does not maintain these properties. The responsibility to maintain properties within the corporate limits of Peoria falls to the City of Peoria.

An RFP was created by Public Works for the mowing of these vacant lots. An RFP format was used so that the City would get the best combination of price and businesses qualified to complete the work per specifications. The Purchasing Division sent out 65 proposals and on March 27, 2015, 8 responses were opened and read. The contractors were given two pricing options. Option #1 was to mow all 610 City and County Trustee owned vacant lots. Option #2A was to mow the 380 County Trustee lots and Option #2B was to mow the 230 City owned vacant lots. (These numbers as reflected in the bid documents were only approximate at the time. Since the RFQ documents were disseminated, added another 15 vacant lots have been added, and the number increases every few weeks.) The criteria used to select the contractors were a part of the Request for Proposals and are as shown in the table below:

Area
Minimum Score
Maximum Score
Criteria
Customer Service/ Approach|1313|20
Measured in terms of Respondent's plan to handle routine service needs, preventative maintenance and...

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