ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to Accept the LOW BID of ILLINOIS CIVIL CONTRACTORS INC. and AWARD the Construction CONTRACT, in the Amount of $3,339,335.50, with an Additional Authorization in Contingency of $166,966.78 (5%), for a Total Award of $3,506,302.28 for the UNIVERSITY STREET ARTERIAL OVERLAY (NEBRASKA AVENUE through WEST FORREST HILL AVENUE). [District 2]
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BACKGROUND:
In 2011, the Public Works Engineering Division began analyzing the arterial roadway network for road conditions throughout the City. Pavement conditions were analyzed and roads needing an overlay or reconstruction were placed into the Community Investment Plan requests. University Street was the first roadway scheduled for an overlay. The City of Peoria ADA Transition Plan and the ADA guidelines require that new curb, gutter and sidewalk be installed on University Street in conjunction with the overlay project. The first section of the University project was from Marlene to War Memorial, and was completed in 2013.
On February 11, 2014 Council approved (Item #14-057) maintaining the current 5-lane configuration of University Street between Nebraska Avenue and Forrest Hill Avenue. The project includes the addition of 6-foot wide sidewalk on both sides of the street and a lighted pedestrian crossing at Gift Avenue and University Street. The project will also reduce the footprint of the intersection of Forrest Hill and University Street by adding some additional green space. This project utilizes a new storm sewer design that will promote infiltration of rain water back into the ground. This contract includes the new curb and gutter, storm sewer, landscaping, sidewalk and driveway work. The overlay portion of this project will be let later this spring and brought back to Council for award.
The project design was approved by IDOT and the bid letting was advertised on March 12 and 13, 2015. Bids were opened on April 1, 2015 with two bids received as follows:
Contractor Total Bid
Illinois Civil Contractors, Inc. $3,339,335.50
United Contractors Midwest (UCM/RA Cullinan) $3,978,138.31
Engineer's base estimate: $3,305,549.67
Illinois Civil Contractors, Inc. (ICCI) is a local business that has successfully performed work for the City many times in the past.
The Good Faith Efforts documentation submitted by ICCI has been reviewed and approved by the E.O. Manager. The company will be awarding subcontracts to MBEs equaling 10% and a WBE equaling 3% of the total bid amount.
Farnsworth Group will be performing Construction Engineering services through their Engineering Master Services Agreement with the city, which Council approved on April 24, 2012.
FINANCIAL IMPACT: Funding will come from State Motor Fuel Tax (Project M12360).
BUDGET PROJECT EXPENDITURES
M12360 $4,310,840.00 *Engineering Phase I&II (CMT): $ 634,965.00
L14000 $ 429,160.00 Engineering Phase III (Farnsworth): $ 330,000.00
Construction (ICCI): $3,506,302.28
ROW Services (Terra): $ 162,700.00
ROW Acquisition: $ 90,000.00
Staff: $ 16,032.72
TOTAL $4,740,000.00 TOTAL: $4,740,000.00
*This includes Phase I and II engineering for University Street from Nebraska Avenue to War Memorial Drive.
NEIGHBORHOOD CONCERNS: Staff has conducted three Public meetings to solicit infrastructure enhancement direction. City Council approved the sidewalk widening enhancements as proposed by local residents. Staff will maintain constant communication with the residents, businesses and stakeholders as the project's construction progresses.
IMPACT IF APPROVED: Staff will move forward with issuing construction contracts to implement the 2015 Community Investment Plan's Arterial Overlay project.
IMPACT IF DENIED: Staff will not proceed with issuing a construction contract and will need additional direction from Council.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: Illinois Civil Contractors, Inc. has current EEO Certification Number 02533-160331.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL'S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
2. Grow Peoria: Businesses, Jobs, and Population
3. Attractive Neighborhoods with Character: Safe and Livable
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Support sustainability.
3. Reinvest in neighborhoods.
DEPARTMENT: Public Works