ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to ACCEPT the LOW BID of HOROWITZ CONCRETE COMPANY, and AWARD the Construction CONTRACT in the Amount of $169,755.30 with Additional Authorization of $24,307.38, for the Total Award of $194,062.68, for the 2015 SIDEWALK IN NEED OF REPAIR PROJECTS.
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BACKGROUND:
The Sidewalk in Need of Repair (SINR) Program projects will follow the City's approved ADA Transition Plan by implementing the Sidewalk and ADA Ramp improvements that are included in the Plan. High priority is given to areas approaching schools in the ADA Transition Plan. Work in 2015 will focus on sidewalk and ADA curb ramp needs that lead to or are adjacent to Trewyn School on portions of Folkers Avenue, W Starr Street, and W Latrobe Street. (Refer to the attached sidewalk-rating GIS map for the limits of the Project.) The improvement consists of removal and replacement of sidewalks, installation of designated curb ramps, and adjustments to match driveways and steps to the new sidewalks in the contracted area.
The contract area was chosen by coordinated efforts between the Public Works and Community Development Departments. The GIS inventory of the sidewalks and ADA Ramps was used to assist in this process. After Council's award of this inventory contract to Tri County Regional Planning Commission on June 26, 2012, the data became available for 2013 through 2015 SINR dedication areas. In addition, Staff will utilize these unit prices to address necessary 2014 SINR repairs along Hayes Street, two blocks away from this work. CSO mitigation will be assisted with that work, which includes some pervious sidewalk to align with CSO infrastructure. 2014 SINR remaining funding will be utilized for this work in the contingency authorization requested.
Bids for the project were advertised on March 12th and 13th, and five bids were received on April 1st, 2015, as follows:
Contractor Total Bid
Horowitz Concrete $ 169,755.30
C&G Concrete $ 175.509.72
Illinois Civil Contractors, Inc. $ 193,590.51
P.A. Atherton Construction $ 213,004.50
R.A. Cullinan & Son $ 241,171.36
Engineer's Estimate: $191,596.10
The Good Faith Efforts documentation that was submitted has been reviewed and approved by the Equal Opportunity Manager. The company will be using an MBE to provide trucking services.
Mohr & Kerr Engineering & Land Surveying will be performing Phase 3 Construction Engineering services under their Master Engineering Services Agreement previously approved by Council on December 9, 2014. Mohr & Kerr also has previously performed well on City of Peoria contracts. Total engineering for this project is estimated at 15.8% of the estimated construction cost.
Engineering for the SINR projects has been performed by Consultants with Master Service Agreements since January 1, 2012. The following table shows the past three years of engineering fees associated with the SINR program and the 2015 engineering fees:
Year |
Engineering Fee |
% of Engineer's Estimate |
Engineer's Estimate |
2012 |
$52,566.42 |
27.8 % |
$188,987.05 |
2013 |
$78,140.00 |
50.1 % |
$156,073.62 |
2014 |
$62,212.16 |
40.9 % |
$151,854.00 |
2015 |
$30,202.00 |
15.8 % |
$191,596.10 |
The sidewalk programs have been historically administratively high and staff has been working over the past couple years to find efficiencies to reduce engineering costs so that more funds could be placed in actual sidewalk placement.
FINANCIAL IMPACT: The 2015 Sidewalk In Need of Repair Project will be funded utilizing the following:
BUDGET EXPENDITURES
Capital, PB1406 $ 21,264.68 Design Engineering (Mohr&Kerr) $ 11,542.00
Capital, PB1506 $ 210,000.00 Construction Engineering (M&K) $ 18,660.00
Construction (Horowitz) $ 194,062.68
City Staff, Project Administration $ 7,000.00
TOTAL $ 231,264.68 TOTAL $ 231,264.68
NEIGHBORHOOD CONCERNS: Sidewalks will be replaced to improve neighborhood infrastructure and provide safe walking routes to the adjacent school.
IMPACT IF APPROVED: Staff will move forward with issuing construction contracts to implement the Community Investment Plan.
IMPACT IF DENIED: Staff will not be able to proceed with construction, and the implementation of the Community Investment Plan will be delayed.
ALTERNATIVES: Provide further direction to staff.
EEO CERTIFICATION NUMBER: Horowitz Concrete has current EEO #02629-160630.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL'S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Attractive Neighborhoods with Character: Safe and Livable
2. Financially Sound City Government, Effective City Organization
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Reinvest in neighborhoods.
3. Support sustainability.
4. Improve District 150.
DEPARTMENT: Public Works