ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to Award the CONTRACT for the Annual City-Wide OVERHEAD DOOR MAINTENANCE CONTRACT to PINNACLE DOOR COMPANY, for an Estimated Annual Cost of $19,185.00.
Body
BACKGROUND: As part of the continuing maintenance of the City of Peoria's building asset, repair of components is periodically required. This contract provides individual hourly rates for door repair issues and annual inspection of overhead doors at City of Peoria facilities. The Purchasing Division distributed ten (10) proposal packages and received two (2) bid responses as follows:
Bidder Hourly Rate Team Rate Overtime Rate Team OT Rate Annual Maintenance
Pinnacle $ 80.00 $160.00 $120.00 $200.00 $7,785.00
Overhead Door $110.00 $220.00 $165.00 $330.00 $5,775.00
The attached sheet shows a summary of anticipated expenditures.
The contract is for a three-year period with an option for two (2) one-year extensions at the discretion of the City. The preventive maintenance portion of this contract has been reduced to once a year rather than twice a year, as in past contracts, for a cost cutting measure.
FINANCIAL IMPACT: Funding for these services is budgeted in the 2015 Facilities Operation budget item 101-3123-546.37-18.
NEIGHBORHOOD CONCERNS: N/A
IMPACT IF APPROVED: The building overhead door systems will continue to be timely maintained in a safe and serviceable manner.
IMPACT IF DENIED: The building overhead door systems will deteriorate to the point of replacement rather than maintenance. Costs of repairs will increase with further deterioration
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: Pinnacle Door Company has current EEO#03331-160630.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL'S 2014 - 2...
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