ACTION REQUESTED:
Title
Communication from the City Manager with a Request to Approve the INTERGOVERNMENTAL AGREEMENT with the PEORIA CIVIC CENTER AUTHORITY to Provide for Operations of the Peoria Civic Center.
Body
BACKGROUND: In 2013, the Peoria City Council approved an Intergovernmental Agreement with the Peoria Civic Center Authority (Authority) to provide for the operations of the Peoria Civic Center. The 2013 Agreement, and the corresponding Agreement with the Peoria Area Convention and Visitor's Bureau (Bureau), clarified the roles and responsibilities of the Bureau and the Authority, and made revisions to the Tourism Reserve Fund. Funding for the Bureau was split between tourism related services ($200,000) and the marketing of Peoria and the Peoria Civic Center ($450,000). The 2013 Intergovernmental Agreement sought the maximum utilization of the Peoria Civic Center by the Authority.
The proposed Agreement continues to delineate funding for the Bureau in the same manner as the 2013 Agreement. $200,000 will be earmarked for general tourism related services and $350,000 will be earmarked for marketing Peoria and the Peoria Civic Center. Administrative costs, ArtsPartners and Riverfront marketing costs remain fixed at $225,000 annually. However, there are notable changes from the 2013 Agreement:
* Previous agreements between the Bureau and the Authority split the sales function. The Bureau was responsible for sales beyond 24 months and the Authority was responsible for short term sales. With this Agreement, the Authority will be assuming all sales responsibilities for the Civic Center.
* The Bureau also provided sales support and housing services to the Authority. This Agreement states that if requested, the Bureau will provide sales support, housing services, and marketing services to events booked at the Civic Center. The Agreement further defines how the Bureau and Authority will work on large convention bids. The Bureau and Authority w...
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