ACTION REQUESTED:
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Communication from the City Manager and Finance Director/Comptroller with a Request to AUTHORIZE the City Manager to Enter Into a CONTRACT with CLIFTONLARSONALLEN LLP to Provide Annual Auditing Services for 3 Years, Specifically Fiscal Years 2016 ($99,900.00), 2017 ($102,900.00) and 2018 ($105,900.00), with an Optional 2-Year Extension for Fiscal Years 2019 ($108,900.00) and 2020 ($111,900.00).
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BACKGROUND: On October 26, 2016, the City of Peoria Purchasing Department issued a Request for Proposal (RFP) for auditing services to eight potential firms, as well as, advertising in the Peoria Journal Star. The City received six auditing services proposals which were evaluated by five individuals utilizing formal measurement criteria for equitable evaluation of all proposals. Based upon Phase I evaluations of audit proposal documents, 2 finalist firms were selected to participate in Phase II oral interviews including the committee's standard and tailored questions for representatives of finalist firms.
CliftonLarsonAllen LLP was selected based upon technical merit, cost consideration and their interview by the evaluation committee. CliftonLarsonAllen LLP proposed the lowest fee over the five year period.
FINANCIAL IMPACT: $529,500 in audit fees for 5 years of proposed auditing services.
NEIGHBORHOOD CONCERNS: None
IMPACT IF APPROVED: CliftonLarsonAllen LLP will provide auditing services for the City of Peoria over the next three years with an optional two year extension.
IMPACT IF DENIED: Any major delay of an audit firm could adversely impact the quality and timing of the fiscal year 2016 audit scheduled for commencement of audit fieldwork in March 2017.
ALTERNATIVES: The City Council could consider approval of another audit services finalist firm or direct staff to revise and reissue the RFP for auditing services.
EEO CERTIFICATION NUMBER: 03412-171231
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL'S 2014 - 2029 STR...
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