ACTION REQUESTED:
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Communication from the City Manager and Director of Public Works with a Request to APPROVE the Selection Process and Approve an AGREEMENT with the HERMANN & ASSOCIATES, LLC and HUTCHINSON ENGINEERING, INC. TEAM, in the Amount Not to Exceed $500,000.00, for Engineering Services for the NORTH UNIVERSITY STREET from PIONEER PARKWAY to TOWNLINE ROAD PROJECT. (Council District 5)
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BACKGROUND: The City has received approximately $2 million in funding from an Economic Development Program (EDP) grant and has applied for approximately $2 million in funding from an Economic Development Administration (EDA) grant to fund the project. If the funding from EDA is approved, the City would begin design of the project. The EDA requires a project specific Request for Qualifications to select the engineering team.
A Request for Statements of Interest and Qualifications for the proposed project was advertised in the Peoria Journal Star and on the City of Peoria web site. Submittals were accepted May 25, 2017 with six (6) companies submitting. The companies were AMEC Environmental & Infrastructure, Inc.; Christopher B. Burke Engineering; Herman & Associates, LLC and Hutchinson Engineering, Inc. team; Maurer- Stutz; Midwest Engineering Associates, Inc.; and Milan & Grunloh Engineers, LLC.
The selection team included Public Works Director Scott Reeise, City Engineer Bill Lewis, Traffic Engineer Nicholas Stoffer, and Civil Engineer Andrea Klopfenstein. The selection criteria included technical qualifications; quality and experience on past projects; project approach, schedule, and communication; fee structure; and other.
The selection team met to discuss the results and, after deliberation, the selection committee agreed by consensus that the best team would be the Herman & Associates, LLC and Hutchinson Engineering, Inc. team. The other two firms in the top three included Maurer Stutz, Midwest Engineering, and AMEC. City Staff negotiated with this team in order to provide the best possible University Street engineering services contracts and scopes of service.
FINANCIAL IMPACT: Staff has identified some projects in the 5th District that have come in under budget that can potentially fund the City portion including Alta/Radnor and Allen/Alta.
NEIGHBORHOOD CONCERNS: Plans to modernize North University were developed in response to reoccurring concerns over several years from many businesses within the industrial park on the street's inadequacy because of its: a) narrow width, b) lack of turning lanes, c) poor drainage, d) lack of curb and gutter, and d) weak subsurface. University Street has an average of 7,500 to 10,000 vehicles traveling on it daily.
The modernization of North University within Pioneer Industrial Park will specifically directly support the job retention and creation capacity for Advanced Technology Services, Inc. (ATS), G&D Integrated Contracted Logistics, Inc. (G&D), JT Fennell Co., Inc. (JTF), Lynch Aluminum Manufacturing Co. (LYNCH), and Supply Chain Services International (SCSI).
The modernization of North University is a critical infrastructure investment to Pioneer Industrial Park as it would expand the road and firmly establish the industrial park as a place to attract new industry, encourage business expansion, and generate job growth and investment in the region.
IMPACT IF APPROVED: Engineering services for the University project will begin after receiving grant approval.
IMPACT IF DENIED: Engineering services for the University project will not begin. The City could potentially lose the grant funding if the project is not completed in a timely manner.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: Hermann & Associates has EEO number 02723-180630 and Hutchinson Engineering has EEO number 03131-180331
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
2. Grow Peoria: Businesses, Jobs, and Population
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Grow employers and jobs.
3. Have an efficient government.
DEPARTMENT: Public Works