ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to ACCEPT the LOW BID of MICROSURFACING CONTRACTORS, LLC and to Award a Construction CONTRACT, in the Amount of $324,953.20, which Includes the Streets on the Revised Street List Plus 10% Contingency for the HIGH QUALITY AGGREGATE POLYMER MODIFIED SLURRY SEAL CONTRACT - 2017. (All Council Districts)
Body
BACKGROUND: Public Works is continuing the Pavement Preservation Program to preserve roads in good condition, in order to prolong their lifespan and delay costly major reconstruction projects. The slurry seal is an asphalt emulsion spread on a paved surface that extends the life of the pavement.
Public Works prepared the contract specifications and advertised the project for bids. On June 15, 2017, bids were accepted and opened, with one bidder submitting. There are not many contractors in this area that perform this type of specialty work.
|
Contractor |
Base Bid Amount |
|
Microsurfacing Contractors, LLC |
$398,604.00 |
The pavement preservation implementation project (slurry seal, sealcoating and CRF) bids were over budget. The street lists were evaluated and streets were removed from the 2017 pavement preservation list to bring the project within budget. The base bid amount for the revised sealcoating list is $295,412.00. Twelve streets were removed from the slurry seal contract, and one from the sealcoating contract. We anticipate that those streets will be funded and completed next year.
Microsurfacing Contractors, LLC is a local contractor which, during the previous two years, has performed this work for the City in a sound manner.
The Good Faith Efforts documentation submitted by Microsurfacing Contractors has been reviewed and approved by the Equal Opportunity Manager. The company's Minority/Women Business Enterprise (M/WBE) Participation Waiver Request was granted because no M/WBE within 150 miles has the equipment or the necessary qualifications to perform slurry seal or crack sealing. The 2016 Slurry Seal contract had a participation rate of 7.52% minorities and the contractor has been made aware by staff this year they need to improve on their utilization.
FINANCIAL IMPACT: Funding is available through the 2017 Community Investment Plan for Pavement Preservation/Implementation.
NEIGHBORHOOD CONCERNS: Well-maintained roads are a benefit to all neighborhoods.
IMPACT IF APPROVED: Slurry seal pavement preservation will be constructed.
IMPACT IF DENIED: Slurry seal pavement preservation will not be constructed, and may cause roads to further degrade to a condition requiring a more costly, complete reconstruction.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: Microsurfacing Contractors, LLC has current EEO #00322-180630.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2014 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
2. Attractive Neighborhoods with Character: Safe and Livable
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Support sustainability.
3. Reinvest in neighborhoods.
DEPARTMENT: Public Works