File #: 17-295    Version: 1 Name: Heartland Parking Inc. Parking Access Agreement for Four City Owned Decks
Type: Agreement Status: Approved
File created: 9/8/2017 In control: City Council
On agenda: 10/10/2017 Final action: 10/10/2017
Title: Communication from the City Manager and Director of Public Works with a Request for the Following: A. APPROVE the Selection Process and Direct Staff to Enter into an AGREEMENT with HEARTLAND PARKING INC., in the Amount of $496,512.26, to Install and Implement New Parking Access and Control Equipment for the Four City Parking Decks. (Council District 1) B. ADOPT an ORDINANCE AMENDING the City of Peoria 2017 AMENDED ANNUAL BUDGET Relating to the CAPITAL FUND to Recognize the Receipt of $158,988.00 From the Technology Deck Escrow Account and the Corresponding Expenditure to Replace Control Equipment.
Indexes: Goal 1 - Financially Sound City , Goal 2 - Safe Peoria, Goal 4 - Grow Peoria, Invest in our infrastructure and transportation, Keep taxes and fees competitive, Support sustainability
Attachments: 1. ORD NO 17,509, 2. AGMT NO. 17-295 Heartland Parking, 3. Parking Equipment Scope and cost, 4. 2017 ORD 14 - Technology Deck Escrow Account Control Equipment
ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request for the Following:

A. APPROVE the Selection Process and Direct Staff to Enter into an AGREEMENT with HEARTLAND PARKING INC., in the Amount of $496,512.26, to Install and Implement New Parking Access and Control Equipment for the Four City Parking Decks. (Council District 1)

B. ADOPT an ORDINANCE AMENDING the City of Peoria 2017 AMENDED ANNUAL BUDGET Relating to the CAPITAL FUND to Recognize the Receipt of $158,988.00 From the Technology Deck Escrow Account and the Corresponding Expenditure to Replace Control Equipment.

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BACKGROUND: The City of Peoria owns four parking deck structures, Jefferson Deck, Twin Towers Deck, Niagara Deck and Technology Deck, in Downtown Peoria. These structures provide safe and convenient parking for employees, residents and visitors in downtown Peoria, who utilize both monthly parking permits and hourly parking. The use of the decks is controlled by parking equipment and gates to regulate entry and exit and ensure payment. The current equipment controlling the parking decks is no longer manufactured and cannot be adequately maintained, and the access cards are no longer available. Additionally, the older equipment requires on-site parking attendants for payment, does not allow credit card use, and is not compatible with parking applications, such as Passport Parking, and SpotHero, which allow smartphone payment or prepayment for parking.

Due to the need to upgrade the parking control equipment in the 4 parking structures, staff advertised a request for proposals to find a vendor with parking expertise to provide this service. One proposal statement was submitted by the deadline of August 10th, 2017. The proposal included providing and installing new entry and exit machines, gates, and software. A review committee was not formed since only one proposal was submitted.

The proposal was submitted by Heartland Par...

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