ACTION REQUESTED:
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Communication from the City Manager and Interim Director of Public Works with a Request to APPROVE the LOW BID of HOROWIZ CONCRETE CO., in the Amount of $338,793.00, and Award a CONTRACT for the 2019 SIDEWALK PARTICIPATION PROGRAM, with an Additional Authorization of $11,207.00 for a Total Contract Award of $350,000.00. (All Council Districts)
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BACKGROUND: The Sidewalk Participation Program supports requests from citizens and businesses that are interested in improving the sidewalk, curb, and ADA ramp infrastructure adjacent to their properties. Work under these programs includes replacing eligible defective sidewalks and curbs and constructing small in-fill areas that otherwise have sidewalk. These programs include both residential and commercial properties where they improve pedestrian safety and accessibility and can enhance economic development of an area. Sidewalk Participation is an extremely popular program, with requests typically exceeding resources. The City’s share of costs for sidewalk replacement is 80%, and the adjacent property owner pays 20%. Income eligibility also assists citizens with more equitable rates if they qualify per Federal HUD guidelines.
Staff is coordinating Neighborhood-wide projects per the 2014 Policy change (14-171), which reserves 50% of construction funds until June 1st of the budget year for Neighborhood projects. To date, in 2019, staff is coordinating with a group for eight sites in Council District 3 and with another group in Council District 1.
Bids for the 2019 Sidewalk Participation Program were advertised in the Peoria Journal Star and on the City’s website. Bids were opened on March 28, 2019 with three (3) bids received, as follows:
Contractor Total Bid
Horowitz Concrete Co. $338,793.00
Illinois Civil Contractors, Inc. $378,346.00
C & G Concrete Company, Inc. $409,126.00
Engineer’s base estimate: $354,825.00
Staff recommends increasing the low bidder’s contract to $350,000 to accommodate several more property requests.
The Good Faith Efforts documentation provided by Horowitz Concrete Co. has been reviewed and approved. The company will be utilizing a Women Business Enterprise (WBE) to provide trucking services on an as-needed basis. Additional Traffic Control services will be provided by a WBE on an as-needed basis through this Contract. Horowitz Concrete Co. is comprised of a 20% Minority workforce and regularly performs to the satisfaction of Public Works staff.
Engineering for the Sidewalk Participation Program has been initiated by Farnsworth Group. Staff realignments from the 2018 & 2019 Budgets moved City personnel off this and other sidewalk programs. Farnworth Group personnel had supplemented City personnel on this program in 2018.
FINANCIAL IMPACT: The total budget for this project will be utilized as follows:
BUDGET PROJECT EXPENDITURES
Sidewalk Participation 2019 $485,000.00 Construction (Horowitz) $350,000.00
Surveys & Plats $ 7,000.00
Design & Construction Engr $116,200.00
Staff Engineering & Oversight $ 11,800.00
TOTAL $485,000.00 TOTAL: $485,000.00
NEIGHBORHOOD CONCERNS: Citizens request this program to improve their sidewalk frontage which improves overall neighborhood aesthetics and walkability.
IMPACT IF APPROVED: Staff can proceed with issuing construction Contracts to initiate the 2019 Community Investment Plan’s Sidewalk Participation Program.
IMPACT IF DENIED: The Sidewalk Participation Program will not be awarded.
ALTERNATIVES: N/A.
EEO CERTIFICATION NUMBER: Horowitz Concrete Co. has current EEO Certification #02629-200630.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City
2. Safe Peoria
3. Beautiful Peoria
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Invest in our infrastructure and transportation.
2. Reinvest in neighborhoods.
3. Support sustainability.
DEPARTMENT: Public Works