ACTION REQUESTED:
Title
Communication from the City Manager and Interim Director of Public Works with a Request to APPROVE CONTRACTS for the 2019 FACILITIES, BOULEVARDS & RIGHTS-OF-WAY MOWING PROGRAM (Bid #07-19b) (All Council Districts) and Award the Contracts, in the Total Amount not to Exceed $73,993.00, as follows:
A. ALL IN ONE RESTORATION, in the Amount of $9,365.00;
B. JIMAX, in the Amount of $23,344.00;
C. WALTON SERVICE, INC., in the Amount of $38,610.00; and
D. HEARN’S LANDSCAPING, in the Amount of $2,673.00.
Body
BACKGROUND: A Request for Proposals (RFP) was created in 2019 by Public Works staff for the mowing of public properties at City facilities, in boulevards and public rights-of-way. An RFP format was used so that the City could get the best combination of price and businesses qualified to complete the work per City specifications. From past practice, City staff determined that most of these mowing operations are too small to complete the City’s entire mowing contract and still service their regular customers. Therefore, in order to allow smaller Contractors to bid, and to get the best prices, this mowing contract was divided into six (6) routes totaling approximately 78 acres.
Four (4) Contractors were selected to mow the six (6) routes based on the following five (5) criteria: Project Cost, Project Approach, Experience, Non-Profit Organization and WBE/MBE Qualifications. Two (2) Contractors are WBE/MBE-qualified.
|
Contractor |
Not to exceed |
Route |
Notes |
|
All In One Restoration |
$ 9,365.00 |
1 |
WBE/MBE |
|
JIMAX |
$23,344.00 |
2 |
|
|
Walton Service, Inc. |
$38,610.00 |
3, 5 |
|
|
Hearn’s Landscaping |
$ 2,673.00 |
4, 6 |
MBE |
|
|
|
|
|
|
TOTAL |
$73,993.00 |
|
|
It is estimated that each route will be mowed a maximum of eighteen (18) times this season. In the event of a wet-weather season, assigned locations may need to be mowed additional times. If the wet-weather protocol is implemented, a 10% contingency has been included.
FINANCIAL IMPACT: These contracts will be paid from Public Works Ground Services Account 801-3023-503-604.
NEIGHBORHOOD CONCERNS: Keeping public property mowed improves quality of life for the entire city. Tall grass and weeds are a blighting influence on neighborhoods and can cause health concerns.
IMPACT IF APPROVED: Public property will be mowed on a consistent basis. Blight from tall grass and weeds on City-owned properties will be avoided.
IMPACT IF DENIED: Public property will not be mowed on a consistent basis. The City’s appearance will suffer and neighborhood blight will increase.
ALTERNATIVES: As directed by City Council.
EEO CERTIFICATION NUMBER:
All In One Restoration has current EEO Certification #03329-200331
JIMAX has current EOO Certification #03104-191231
Walton Service, Inc. has current EEO Certification #03281-200630
Hearn’s Landscaping has current EOO Certification #02108-200630
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City
2. Grow Peoria
3. Beautiful Peoria
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Grow employers and jobs.
2. Support sustainability.
3. Reinvest in neighborhoods.
DEPARTMENT: Public Works