ACTION REQUESTED:
Title
Communication from the City Manager and the Fire Chief with a Request to APPROVE and Authorize the Execution of a Three-Year CONTRACT with DINGES FIRE EQUIPMENT for Fire Turnout Gear to be Ordered as Needed.
Body
BACKGROUND: NFPA (National Fire Protection Agency) and OSHA (Occupational Safety and Health Administration) require firefighters to wear turnout gear (personal protective equipment) when entering atmospheres dangerous to life and health.
In January 2020, a request for proposal (RFP) was issued to select a vendor to provide turnout gear to the Fire Department. The RFP specifications were based on previous year wear-testing by the department. The scoring for the RFP was based on five factors including: Qualifications/Experience (25 points), Capacity/Approach (100 points), Communication/Customer Service (50 points), Performance/Quality Assurance (25 points), and Price (100 points). There were twelve (12) bids solicited and on February 5, 2020, bids from three (3) vendors were opened. The summary is below:
Vendor
MAX SCORE
MES
Air One
Dinges
Rater 1
300
255
240
285
Rater 2
300
210
230
275
Rater 3
300
225
215
265
Rater 4
300
260
255
280
Total
1200
950
940
1105
DESCRIPTION
UNIT COST
UNIT COST
UNIT COST
Fire Gear
Coat
$1,480.00
$1,285.00
$1,226.26
Pants
$1,090.00
$ 999.00
$ 830.66
Total
$2,570.00
$2,284.00
$2,056.92
FINANCIAL IMPACT: Funds are provided in the fire department operational budget account #101-2221.502004.
NEIGHBORHOOD CONCERNS: N/A
IMPACT IF APPROVED: Having a contract in place for future purchases of fire turnout gear that includes no price increases for three years, measuring and manufacturing requirements, and shipping requirement.
IMPACT IF DENIED: No contract in place.
ALTERNATIVES: None
EEO CERTIFICATION NUMBER: Dinges Fire 03521-210331
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