ACTION REQUESTED:
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Communication from the City Manager and Director of Public Works with a Request to APPROVE a Renewal of the CONTRACT for LANDSCAPE STEWARDSHIP AND MAINTENANCE PROJECT with JIMAX LANDSCAPE, LLC, (Bid #15-19) for One (1) Year to December 31, 2021, in the Total Amount not to Exceed $100,000.00, which includes up to $80,000.00 for Labor/Equipment and up to $20,000.00 for Materials. [All Council Districts]
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BACKGROUND: The following represents reductions of previous service levels, resultant of the effects of COVID-19 on Department operational capabilities and its associated budget.
There are many right-of-way locations and City-owned properties throughout the City of Peoria that are landscaped. Currently, Public Works does not have in-house staff to maintain these areas. The City has been bidding an annual landscape contract for maintenance services only, which does not include assessing the site or adding new plant material. In 2019, the City put out a Request for Proposals (RFP) for the Landscape Stewardship and Maintenance Project. This project includes contractor site assessments, recommendations on how to improve the landscaped area to newly-installed quality, and a maintenance plan for the landscaped areas. The maintenance plan will help identify the resources that are needed to maintain these areas to a level acceptable to the community.
As the City continues to install green infrastructure, staff anticipates using more vegetation in roadway improvement projects. Resources are needed to maintain these landscaped areas in good condition.
JIMAX LANDSCAPE, LLC will also provide ROW roadside weed spraying, ROW median weed spraying, guardrail weed spraying and maintenance and weed spraying the vacant lots. JIMAX LANDSCAPE, LLC has special equipment and licensing to allow them to cost-effectively and efficiently provide these services. JIMAX LANDSCAPE, LLC has adequately completed this type of work for the city in the past.
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