ACTION REQUESTED:
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Communication from the City Manager and Director of Public Works with a Request to APPROVE the Following:
A. APPROVE a CONTRACT Renewal with JIMAX for One (1) Year for Tree/Stump Removal by Size and Tree and Brush Trimming by Hourly Rates, to December 31, 2021, in an Amount not to Exceed $70,000.00 (Bid#08-19) [All Council Districts]; and,
B. APPROVE a CONTRACT Renewal with JIMAX for One (1) Year for Emergency Tree and Brush Trimming by Hourly Rates, to December 31, 2021, in an Amount not to Exceed $30.000.00. (Bid #08-19) [All Council Districts]
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BACKGROUND: Note: The following represents reductions of previous service levels, resultant of the effects of COVID-19 on Department operational capabilities and its associated budget.
A Request for Proposals (RFP) was created in 2019 by Public Works staff for the removal of trees and tree stumps on public properties throughout the City of Peoria. An RFP format was used so the City could get the best combination of price and businesses qualified to complete the work per City specifications.
Bid #08-19 included Tree/Stump Removal by Size to remove trees that come to the attention of City staff by personal survey or citizen identification. Often, these trees that are damaged by a storm can be removed in a timely manner by JIMAX. Tree and Brush Removal by Hourly Rates is for tree pruning and limb and brush removals where traffic control devices are obstructed. Additionally, they may have grown too close to private property or been damaged by wind or storms.
Bid #08-19 also included Emergency Tree and Brush Removal by Hourly Rates to remove downed trees or limbs on an emergency basis. Typically this work is due to damage caused by a storm or high winds and it cannot wait to be scheduled during normal working hours. JIMAX must respond within two (2) hours of being notified. Stump Removal is to remove stumps, including backfill and cleanup. Public Works crews remove tree 20" (inches) in...
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