ACTION REQUESTED:
Title
Communication from the City Manager and Chief of Police with a Request for the Following:
A. APPROVE a Five (5) Year AGREEMENT with AXON ENTERPRISES, INC., for the PURCHASE of an Interview Room Solution for Ten (10) Police Department Interview Rooms (Outlined in RFP 10-21) to Include the Purchase of Hardware, Installation, Training, Software, and Associated Subscription Costs, in the Amount of $576,730.89.
B. ADOPT an ORDINANCE Amending the City of Peoria 2020-2021 BIENNIAL BUDGET, Relating to the Use of Capital Fund Balance in the Amount of $135,346.18, to Purchase an Interview Room Solution from Axon Enterprises, Inc.
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BACKGROUND: The current Police Department Interview Room Video System was installed over a decade ago. This system is relying on outdated end-of-life DVRs in its 10 interview rooms for recording Police interviews with suspects, witnesses, and victims. These systems are beginning to fail and the current vendor, Safe-Fleet, does not have any suitable current solution to replace the existing technology in these rooms. Currently, the Police Department utilizes 3 different video evidence technologies under two solutions for its Interview Rooms, In-Car Video, and Body Worn Camera Video. All of these solutions are local storage and not cloud based storage. This results in a finite amount of space for video evidence storage, and more vendors are no longer offering a local storage solution as they migrate towards cloud storage only. One such Vendor is Axon Enterprises Inc., which purchased VIEVU LLC, our current vendor for Body Worn Camera Video. In July the City put out RFP 10-21 for a solution to upgrade its Police Interview Room technology. This RFP was restricted to only vendors who provide Interview Room, In-Car Video, and Body Worn Camera video solutions. The proposals submitted were scored by a panel of Police Department personnel based on 101 questions which vendors had to answer regarding their Interview Room System, as well as their In-Car Video System, Body Worn Camera System, and general questions regarding their company. The highest scoring proposal out of the 3 proposals submitted was Axon Enterprises Inc. The proposal costs include the cost for equipment and installation for all 10 rooms, end-user training, unlimited cloud storage, user licenses for all department personnel, and third-party evidence storage. Police Department personnel will be able to utilize secure cloud sharing for critical evidence files, as well as utilize a suite of tools from Axon such as Axon Capture, Redaction, and Evidence.com. Should the Police Department migrate its In-Car Video and Body Worn Camera video systems to Axon, the costs associated with the User Licenses in this purchase will not need to be duplicated at the time of a future purchase.
FINANCIAL IMPACT: The Police Department will utilize the remaining 2021 Capital Fund balance to cover the initial cost of equipment and installation ($25,000.00), as well as the 1st year’s licensing and storage costs ($110,346.18). Years’ 2 through 5 licensing and storage costs would be requested as a line-item cost.
NEIGHBORHOOD CONCERNS: There are no neighborhood concerns identified at this time
IMPACT IF APPROVED: The Police Department would receive critical state-of-the-art video evidence technology for its interview room, mitigating the risk of further equipment failures and bringing the department up to speed with cloud-storage technology.
IMPACT IF DENIED: The Police Department would risk further equipment failures in its interview rooms which could possibly result in the loss of critical video evidence.
ALTERNATIVES: There are no alternatives identified at this time.
EEO CERTIFICATION NUMBER: Not applicable for this request.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2016 - 2029 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City Government, Effective City Organization
2. Grow Peoria: Businesses, Jobs, and Population
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Reduce crime.
2. Support sustainability.
3. Have an efficient government.
DEPARTMENT: Police