ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to APPROVE VENDORS for 2022 STREET MAINTENANCE MATERIALS, to Secure Set Pricing for the Current Maintenance Season Rather than Market Pricing. (All Council Districts)
Body
BACKGROUND: Bids for the 2022 Street Maintenance Materials were received and opened on April 29,2022 May 24, 2022. The bids listed on Attachment #1 are recommended for approval. In several cases, contract awards for materials are awarded to more than one firm for the following reasons:
1. The location of the Vendor's facility is a determining factor, based on job site location, in order to allow for reduced delivery times.
2. Some Vendors do not provide all materials every day. The selection of multiple Vendors provides staff with a supply choice to assure materials are available on any scheduled workday.
Vendor
Cumulative Bids
Sherwin Industries
$733,065.60
Tazewell County Asphalt
$180,000.00
United Ready Mix
$72,630.00
TOTAL
$985,695.60
FINANCIAL IMPACT: Funding for these expenditures is provided in the 2022 Operations Budget for Public Improvements: Hot Mix Asphalt/Cold Patch Mix #1013020-504408; concrete and flowable fill 1013020-504410
NEIGHBORHOOD CONCERNS: The approval of this request will enhance the citizens' quality of life by ensuring affordable materials will be available for street maintenance in 2022.
IMPACT IF APPROVED: Necessary street, storm sewer and alley annual maintenance activities will continue.
IMPACT IF DENIED: Materials will not be available (or available at affordable prices) for annual street maintenance, resulting in infrastructure deterioration and would require more extensive repair work later, at additional cost.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: In Process
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL'S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City
2. Beautiful Peoria...
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