ACTION REQUESTED:
Title
Communication from the City Manager, Assistant City Manager, and City Clerk with a Request for the Following:
A. APPROVE an AGREEMENT with DILIGENT CORPORATION to Provide a Council Agenda and Meeting Software and Boards and Commissions Software known as iCOMPASS, in the Amount of $19,935.00; and,
B. ADOPT an ORDINANCE Amending the City of Peoria 2022 - 2023 Biennial Budget Relating to the Use of General Fund Balance, in the Amount of $19,935.00.
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BACKGROUND: The City of Peoria has utilized Granicus to provide Council meeting management, agenda preparation and transparency services for City Council Meetings since 2013. A Boards and Commissions module was later added to the services provided. The City has been researching newer agenda management software with more intuitive services at a lower cost. The agreement with Granicus is due to expire in December of 2022, which provides an opportune time to change software.
The City has been reviewing various agenda management systems such as eScribe, iCompass and Rock Solid. iCompass has been found to provide for the needs of an agenda management system and boards and commissions manager at a lower cost than Granicus, including greater transparency, searchability and ADA compliance. iCompass provides the following services:
* Transparency for streaming of Council meetings;
* Records votes, motions and streamlining of minutes;
* Automation of the legislative process;
* Digital voting capabilities;
* Online transparency portal;
* Paperless agenda annotation;
* Management of Board and Commission appointments and communications;
* Improve the public's visibility into boards, commissions, committees and members;
* Online Board and Commission applications; and
* Tracking of upcoming Board and Commission vacancies.
FINANCIAL IMPACT: Funding of the software will be paid out of the Information Systems software budget. The cost will be $19,935.00 for the first year with a 5.00% increase o...
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