ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request to APPROVE Vendors for 2023 STREET MAINTENANCE MATERIALS, to Secure Set Pricing for the Current Maintenance Season Rather than Market Pricing. (All Council Districts)
Body
BACKGROUND: Various bids for the 2023 Street Maintenance Materials were initially received on March 2, 2023. The attachment includes all vendors that are recommended for approval, with the awarded vendors listed below. In several instances contracts for materials are awarded to more than one vendor for the following reasons:
1. The location of the vendor's facility is a determining factor based upon job site location to allow for reduced delivery times.
2. All vendors are not able to provide all materials every day. The selection of multiple vendors provides staff with a choice to assure materials are available on any given scheduled workday.
Material
Vendor
Cumulative Bids
Hot Point Joint Sealer
Sherwin Industries
$15,600.00
Alt. Polymer Modified Mix
R.A. Cullinan
$788,000.00
Precast Inlet Material
Leman Precast Concrete
$21,718.00
Concrete and Flowable Fill
VCNA Prairie Material, LLC
$83,202.00
Premium Cold Patch
R.A. Cullinan
$24,750.00
FA-1 Fill Sand
R.A. Cullinan
$1,600.00
FA-6 Fill Sand
R.A. Cullinan
$1,600.00
PEA Gravel
R.A. Cullinan
$2,800.00
TOTAL
$939,270.00
FINANCIAL IMPACT: Funding for these expenditures is provided in the 2023 Operations Budget for Public Improvements.
NEIGHBORHOOD CONCERNS: The approval of this request will enhance the citizens' quality of life by ensuring affordable materials will be available for street maintenance in 2023.
IMPACT IF APPROVED: Necessary street, storm sewer, and alley annual maintenance activities will continue.
IMPACT IF DENIED: Materials will not be available (or available at affordable prices) for annual street maintenance, resulting in infrastructure deterioration and would require more extensive repair work later, at addi...
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