ACTION REQUESTED:
Title
Communication from the City Manager and Interim Director of Public Works with a Request to APPROVE CONTRACTS for the 2019 FACILITIES, BOULEVARDS & RIGHTS-OF-WAY MOWING PROGRAM (Bid #07-19b) (All Council Districts) and Award the Contracts, in the Total Amount not to Exceed $73,993.00, as follows:
A. ALL IN ONE RESTORATION, in the Amount of $9,365.00;
B. JIMAX, in the Amount of $23,344.00;
C. WALTON SERVICE, INC., in the Amount of $38,610.00; and
D. HEARN'S LANDSCAPING, in the Amount of $2,673.00.
Body
BACKGROUND: A Request for Proposals (RFP) was created in 2019 by Public Works staff for the mowing of public properties at City facilities, in boulevards and public rights-of-way. An RFP format was used so that the City could get the best combination of price and businesses qualified to complete the work per City specifications. From past practice, City staff determined that most of these mowing operations are too small to complete the City's entire mowing contract and still service their regular customers. Therefore, in order to allow smaller Contractors to bid, and to get the best prices, this mowing contract was divided into six (6) routes totaling approximately 78 acres.
Four (4) Contractors were selected to mow the six (6) routes based on the following five (5) criteria: Project Cost, Project Approach, Experience, Non-Profit Organization and WBE/MBE Qualifications. Two (2) Contractors are WBE/MBE-qualified.
Contractor
Not to exceed
Route
Notes
All In One Restoration
$ 9,365.00|1010|WBE/MBE
JIMAX
$23,344.00|1010|
Walton Service, Inc.
$38,610.00
3, 5
Hearn's Landscaping
$ 2,673.00
4, 6
MBE
TOTAL
$73,993.00
It is estimated that each route will be mowed a maximum of eighteen (18) times this season. In the event of a wet-weather season, assigned locations may need to be mowed additional times. If the wet-weather protocol is implemented, a 10% contingency has been included.
FINANCIAL IMPACT: These contracts will b...
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