ACTION REQUESTED:
Title
Communication from the City Manager and Director of Public Works with a Request for Authorization to Enter into the Following MASTER SERVICES AGREEMENTS for 2019-2021 PROFESSIONAL ENGINEERING SERVICES:
A. AGREEMENT with AKRF, INC., in an Amount Not to Exceed $300,000.00, for VARIOUS ENGINEERING SERVICES;
B. AGREEMENT with APACE DESIGN, in an Amount Not to Exceed $100,000.00, for VARIOUS ENGINEERING SERVICES.
C. AGREEMENT with AUSTIN ENGINEERING, in an Amount Not to Exceed $400,000.00, for VARIOUS ENGINEERING SERVICES;
D. AGREEMENT with CRAWFORD, MURPHY & TILLY, in an Amount Not to Exceed $1,500,000.00, for VARIOUS ENGINEERING SERVICES;
E. AGREEMENT with DEWBERRY ARCHITECTS, INC., in an Amount Not to Exceed $600,000.00, for VARIOUS ENGINEERING;
F. AGREEMENT with FARNSWORTH GROUP, INC., in an Amount Not to Exceed $2,000,000.00, for VARIOUS ENGINEERING SERVICES;
G. AGREEMENT with FOTH INFRASTRUCTURE & ENVIRONMENT, LLC, in an Amount Not to Exceed $1,000,000.00, for VARIOUS ENGINEERING SERVICES;
H. AGREEMENT with HANSON PROFESSIONAL SERVICES, INC., in an Amount Not to Exceed $1,500,000.00, for VARIOUS ENGINEERING SERVICES;
I. AGREEMENT with HERMANN & ASSOCIATES, LLC, in an Amount Not to Exceed $500,000.00, for VARIOUS ENGINEERING SERVICES;
J. AGREEMENT with HUTCHISON ENGINEERING, INC., in an Amount Not to Exceed $500,000.00, for VARIOUS ENGINEERING SERVICES;
K. AGREEMENT with INFRASTRUCTURE ENGINEERING, INC., in an Amount Not to Exceed $500,000.00, for VARIOUS ENGINEERING SERVICES;
L. AGREEMENT with MAURER-STUTZ, INC., in an Amount Not to Exceed $1,500,000.00, for VARIOUS ENGINEERING SERVICES;
M. AGREEMENT with MIDWEST ENGINEERING ASSOCIATES, INC., in an Amount Not to Exceed $1,500,000.00, for VARIOUS ENGINEERING SERVICES;
N. AGREEMENT with MILLENNIA PROFESSIONAL SERVICES OF ILLINOIS, LTD, in an Amount Not to Exceed $2,500,000.00, for VARIOUS ENGINEERING SERVICES;
O. AGREEMENT with MOHR & KERR ENGINEERING & LAND SURVEYING, PC, in an Amount Not to Exceed $400,000.00, for VARIOUS ENGINEERING SERVICES;
P. AGREEMENT with PRAIRIE ENGINEERS, in an Amount Not to Exceed $200,000.00, for VARIOUS ENGINEERING SERVICES;
Q. AGREEMENT with SYMBIONT SCIENCE, ENGINEERING AND CONSTRUCTION, INC., in an Amount Not to Exceed $1,500,000.00, for VARIOUS ENGINEERING SERVICES;
R. AGREEMENT with TERRA ENGINEERING, LTD., in an Amount Not to Exceed $2,000,000.00, for VARIOUS ENGINEERING SERVICES; and
S. AGREEMENT with WOOD ENVIRONMENT & INFRASTRUCTURE SOLUTIONS, INC., in an Amount Not to Exceed $1,500,000.00, for VARIOUS ENGINEERING SERVICES.
Body
BACKGROUND: On April 12, 2016, Council approved the 2016-2018 Master Service Agreements with a total of sixteen (16) firms under Item 16-119 for Professional Engineering Services.
The current Request for Statements of Qualifications (RFQ) for Various Engineering Services was advertised in the Peoria Journal Star and posted on the City web site. This new round of Master Services Agreements will fulfill the need for professional services through Years 2019, 2020 and 2021.
The professional engineering services requested under the RFQ include Phases 1&2 Engineering, Phase 3 Engineering, and other technical services. Work Orders under a blanket MSA will be issued for individual projects and will be negotiated and authorized by the City Engineer on an as-needed basis.
Submittals were accepted on November 2nd, 2018 at 4:00 p.m. with twenty three (23) teams submitting. The selection team included Assistant Public Works Director/City Engineer Bill Lewis and Civil Engineers II Jane Gerdes, Andrea Klopfenstein, Stephen Letsky and Emily Ambroso.
The selection criteria included experience of the team, experience of the individuals assigned to the project, flexible staffing levels, project approach, quality of previous projects, ability to meet schedule and budget, public outreach/ involvement, communication plan, innovation ideas or experience, ideas or experience with green infrastructure, ability to staff the project locally, quality of the proposal, labor rates and reimbursable rates.
The Community Investment Plan was consulted to determine the amount of total engineering services needed for the next three years. The 2019-2023 Community Investment Plan identifies approximately $79 million in infrastructure investment over the next three years. Twenty five percent (25%) of the $79 million would be $19.75 million for engineering fees. Staff recommends entering into agreements for a maximum value of $20 million for master services, which will allow staff to enter into work orders and implement the Community Investment Plan efficiently.
These MSA’s are not a guarantee of work, but allow staff to enter into work orders up to the maximum amount for each selected firm. If additional funds are needed for a work order, staff will come back to Council for approval.
Minority Business Enterprises (MBE) account for 15% of the recommended master service agreement dollar value and 13.5% are recommended with Women Business Enterprises (WBE).
FINANCIAL IMPACT: Funding for the Work Orders under the Master Service Agreements will come from Community Investment Program funds.
NEIGHBORHOOD CONCERNS: These contracts will enable the City to continue to be responsive to citizen concerns.
IMPACT IF APPROVED: Staff will enter into engineering agreements and will issue work orders for design, construction and other technical engineering services as needed.
IMPACT IF DENIED: Due to staffing levels, the City is unable to complete the work in house. If consultants are not used to support the engineering staff, then many projects will not be able to be completed.
ALTERNATIVES: N/A
EEO CERTIFICATION NUMBER: AKRF Inc. #03373-170331; APACE Design #00115-190331; Austin Engineering #00477-190331; Crawford, Murphy & Tilly #01746-191231; Dewberry Architects #03441-190630; Farnsworth Group #00428-191231; Foth #00019-190331; Hanson Professional Services #00320-181231; Hermann & Assoc. #02723-190630; Hutchison Engineering #03131-190930; Infrastructure Engineering #02956-190630; Maurer-Stutz Inc. #00261-181231; Midwest Engineering #03112-190331; Millennia Professional Services #02363-190331; Mohr & Kerr #02950-180630; Prairie Engineers #03211-191231; Symbiont Science, Engineering And Construction, Inc. #03506-191231; TERRA Engineering #02347-200930; and Wood Environment & Infrastructure Solutions, Inc. #01964-181231.
WHICH OF THE GOALS IDENTIFIED IN THE COUNCIL’S 2017 - 2032 STRATEGIC PLAN DOES THIS RECOMMENDATION ADVANCE?
1. Financially Sound City
2. Grow Peoria
3. Beautiful Peoria
WHICH CRITICAL SUCCESS FACTOR(S) FROM THE COMPREHENSIVE PLAN DOES THIS RECOMMENDATION IMPLEMENT?
1. Have an efficient government.
2. Invest in our infrastructure and transportation.
3. Support sustainability.
DEPARTMENT: Public Works